This Privacy Notice sets out what you need to know about how Doncaster Council will use your information for the Start Doncaster Advancement Triage Service.
The Council is committed to meeting its data protection obligations and handling your information securely. You should make sure you read and understand this notice before submitting your information to us.
What information about you do we collect?
For the processing to which this notice relates to be carried out we use the following information:
How do we collect information about you?
We collect your information from you directly when you complete our online forms located on the Start Doncaster website
How will your information be used?
Your information will be used to communicate with you so we are able to provide you with employment support and advice on employment skills and/or to signpost you to relevant support available in this area.
The Legal Basis for using your information
The following sets out the legal basis for each of the activities that this Privacy Notice covers:
Personal Data Activity
To communicate with you so we are able to provide you with employment support and advice on employment skills and/or to signpost you to relevant support available in this area.
Legal basis – GDPR Article 6
(1)(e) to do so is necessary for the performance of a task carried out in the public interest, or in the exercise of official authority [you must state the function and what legislation applies for this condition or for which the applicable legislation is too numerous to list here]
S8 DPA (delete as appropriate)
Education and Skills Act 2008
Localism Act 2011
Who will your information be shared with?
We sometimes need to share your information within the Council or with other organisations. We will only share your information when necessary and when the law allows us to, and we will only share the minimum information we need to. For Start Doncaster Advancement Triage Service we will not routinely share your data.
However, in certain cases we may share your information with other individuals and organisations. For example, if the sharing would help with a safeguarding issue, or help prevent a crime. Sometimes, we might share your information without your knowledge.
The Council will never sell your information to anyone else.
How long will we keep your information?
We will keep your information for different periods of time, depending on what we are using it for. We only keep your information for as long as we need to, after which we will securely delete the information.
We will keep your information for only so long as is necessary – the table below sets out typical timescales for each activity:
The law gives you specific rights over your information. These rights are:
Some of the rights listed above apply only in certain situations, and some have a limited effect. Your rights are explained further in the Individuals’ Rights Procedure on our website, as is how to make a request under one or more of them.
You can request information about yourself by making a subject access request on this page of the Council’s website.
Changes to this privacy notice
This notice is kept under regular review to make sure it is up to date and accurate.
Data Protection Officer (DPO)
The Council is required by law to have a DPO. The DPO has a number of duties, including:
The Council’s Data Protection Officer can be contacted by email at firstname.lastname@example.org
If you are unhappy with the way in which your information has been handled you should contact the Council’s Data Protection Officer so that we can try and put things right.
Alternatively, and if we have been unable to resolve your complaint, you can also refer the matter to the Information Commissioner’s Office (ICO). The ICO is the UK’s independent body set up to uphold information rights, and they can investigate and adjudicate on any data protection related concerns you raise with them. They can be contacted via the methods below:
Telephone: 0303 123 1113
Information Commissioner’s Office